J3 Services - Asset Maintenace
PLANNED PREVENTATIVE MAINTENANCE REPORTS (PPM) & ASSET CONDITION AUDITS (ACA)
Whether you own or manage multi-let offices, business parks, educational campuses or industrial estates, you need a structured maintenance plan to forecast expenditure, reduce health and safety risks and enable you to keep within planned service charge budgets. The preparation of a PPM report or ACA ‑will also reduce disruptive and unscheduled repairs that are unpopular with occupiers.
We use our extensive knowledge of property defects and repair methods, along with our understanding of service charge budgeting and property management, to prepare a meaningful PPM report or ACA on either individual properties or over an entire portfolio. Our reports identify the maintenance requirements for your asset in relation to financial constraints and your future objectives for your asset.
J3 Partners’ PPM include:
• Identification of defects and maintenance requirements
• Budget costings to help with service charge forecasting
• Recommendations for compliance with Health and Safety regulations
• Advice on energy efficiency improvements
• An annual review to ensure the document remains live
For further information on PPMs please contact the J3 team
REPAIRS & REFURBISHMENTS
The condition of properties and building fabric does not remain constant; it deteriorates over time, suffers wear & tear, and even with good routine maintenance will degrade in some way shape or form. The effects of our weather and factors such as UV light will mean that external elements only have a limited lifespan.
We undertake repair schemes to all types of commercial buildings, for example, external building fabric repair and redecoration projects to offices. This can lead on from a particular defect diagnosis instruction, or be a contract administration project from the outset, but either will start with a detailed inspection of the building elements. We have the knowledge and experience to prepare specifications of works to rectify defects, replace expired elements and renew finishes. We can also provide advice to clients on the options available in certain scenarios, for instance, whether to retain or replace a warehouse roofing system.
In a similar fashion, internal fit outs will become worn, tired and out of date. We investigate a client’s requirements, on either the investor or occupier side, and work with them to prepare a refurbishment specification to suit their needs. In offices, for example, this may take the form of a ‘cat A’ or ‘cat B’ scheme, respectively. Often specialist engineers can be brought in to ensure that aspects such as HVAC services and lighting are designed accordingly.
There are various reasons behind a client’s decision to proceed with a repairs and/or refurbishment project. These can also include lease expiry and dilapidations works. At J3, we understand the key drivers behind projects and strive to give the client the correct end result.
For further information on Repairs and Refurbishments, please contact the J3 team or see the Project Management and Contract Administration or Defects Diagnosis sections.
SCHEDULES OF CONDITION
Accuracy and speed of turn around underpin our schedules of condition.
A schedule of condition captures a property’s state of repair and records all defects and condition at a given date. Schedules are often produced to limit future dilapidations liabilities at lease end, so it’s vital to ensure that the document is prepared to protect the interested party. They also play a crucial role in identifying damage on party walls following construction work undertaken by neighbouring owners.
We regularly encounter incomplete, inadequate and poorly written schedules of condition, often resulting in protracted negotiations and significant financial implications. We fully understand the importance of preparing accurate and thorough schedules of condition so they perform as intended.
Accuracy and ease of reference underpins our schedules of condition. Our highly efficient surveying and support teams produce reports quickly, often to tight deadlines and specifically prepared to protect the parties involved.
For further information on Schedule of Conditions please contact the J3 team
DEFECT DIAGNOSIS
A building defect arises when an element, material or finish fails to meet its intended performance requirements. Defects and problems occur and manifest themselves when details are designed poorly or materials become worn, aged and damaged. Indeed, some materials and components themselves can have defects from their original manufacturing process.
The most common building defects would likely include water/damp ingress and structural movement, but much rarer issues, such as spontaneous cracking of glazing and interstitial condensation also feature from time to time. Understanding buildings and components is key to resolving defects and the resultant damage they may have caused.
At J3, we understand that building defects need careful investigation to establish the correct cause and in turn enable the appropriate remedy to be recommended. This will involve internal and external inspections (often intrusive) and an understanding of the details and materials. If required, we have a network of specialist consultants to refer to, for example, structural engineers, drainage consultants and materials experts.
We ensure that defects are correctly diagnosed for our clients and so that we can then draw up a specification for the appropriate remedial work. This then leads into the contract administration stage of the instruction – see Project Management and Contract Administration
For further information on Defect Diagnosis please contact the J3 team
